Using Milky Way Memo. Step by step instructions.

Content.

New document creation.

Adding your notes into empty document.

Adding attachments to notes.

Working with attachments.

Search notes and reading notes.

Reminder and schedule.

Geofences and tracks.

Moving and copying notes.

Copying documents.





















If not specially stated it's assumed here that application is in initial navigation mode. Check if navigation mode button on the application bar at the top of the screen (formerly known as the action bar) has an icon with two circles on the left connected to one circle on the right. If not, then press navigation mode button on application bar (possibly, several times) to switch to initial navigation mode (in which you always can get back home by paging lists of notes backward). Or use actions menu on the right for navigation mode changing.


New document creation.



If you have not created it yet, then do it first to start using the application. (Document “sample” opened after your first application start is provided as an example of app. usage only.)

Four steps to create a new document.

  1. From the main application menu choose “New document” option and then select “Create new” in opened dialog “New Milky Way Memo document”. “Create new document” dialog will start.

  1. Tap on text entering field with blinking cursor in the center of the dialog to activate a keyboard.

  2. Enter your new document name in one word, for example, “john” (“JohnSmith or john_smith”).

  3. Press OK dialog button to finish empty document creation.

After that you can see “john” empty document with intro text on the top.


Adding your notes into empty document.



You can see two empty lists (left and right divided by thin vertical line) and text view field with intro text on the top under the application bar after your empty document opened. The application bar would show the opened document name in its title. In vertical screen layout it would be truncated probably, but you can turn your device into horizontal position to see full document name in application bar title. Notes can be added in the left list first and in the right list later as well (when some parent note from left list would be selected).


Think about your preferred way of information organizing.


If you don't want to create any menu hierarchy and just need to create a note then start adding notes in the left list. For the empty document the left list would be always selected for adding notes. You will be able to sort out your notes later moving them on appropriate place in menu hierarchy.

Six steps to add notes in selected list.

  1. Press Edit button (with a pen icon) on the application bar to switch into edit mode. In edit mode you can see text edit field at the top of the screen just under the application bar, 3 buttons (button with plus sign to add notes, “Change” button and “Clear” button) under it, then lower (or on the right) there would be a spinner to choose a function for notes with functions settings button on the right.

  1. Tap on edit field to activate a keyboard or press on edit field a bit longer to activate a “Paste” button if you are copying text from clipboard.

  2. Enter you note text with a keyboard or press “Paste” button to insert text copied in clipboard.

  3. Choose a function you think is appropriate for your note from functions spinner, or just do nothing if default one is OK. (Default function just defines default background color for your notes in left and right lists.)

  4. Press button with plus sign to add note in selected list. The note should appear there with truncated text you just entered, current date and time of note creation and background color defined by function chosen for it. If keyboard does not let you see the note you just added or does not let you press some buttons then press device “Back” button to remove the keyboard (or press “Next” button if it appears over the text edit field). To reactivate keyboard just tap on text editing field again.

  5. To add next note in the same list press “Clear” button if new note has completely different text and then type new text, or if new text is similar to text presented in text edit field then just continue editing. Then continue from the step number 4. Or if you are done then press “Back” button two times (first one to remove keyboard and second one to exit from editing mode) or select “Stop edit” option from actions menu activated by menu button on the right on application bar.

If you would like to use a menu then you will have to create notes representing first level menu items on the left list then select one of it and add its children notes with second level menu items on the right list. Then page forward to see empty list on the right (or two empty lists). After that you can repeat previous steps to add notes with menu items of level 3,4, etc. It's only determined by context of the note when to consider a note as informational note, menu item, or a tag. It's possible to create parent-child relationship between any notes in one document. Parent notes have to be created before parent-child relationship can be established.

Ten steps to create a menu.

  1. Start adding first level menu items in empty document as it was described in “Six steps to add notes in selected list” from step 1, but not exit from editing mode when you finish.

  2. Choose first level menu item from the left list by clicking on it (Left list green selection mark should move on that menu item).

  3. Tap on empty right list to select it for notes adding. Text editing field should be cleared after that. If it is not cleared that means that it was edited after last note changing or adding buttons pressing and most likely user wants to keep it while navigating to the new note position in notes hierarchy.

  4. Start adding second level menu items as it was described in “Six steps to add notes in selected list” but starting from step number 2 and not exiting from editing mode when you finish if you are not done with the menu.

  5. Choose second level menu item from the right list by clicking on it (Right list green selection mark should move on that menu item).

  6. Page forward swiping from right to left (one list or two lists forward). You would be able to see one or two empty lists again.

  7. Tap on first empty list to select it for notes adding.

  8. Start adding next level menu items as it was described in “Six steps to add notes in selected list” but starting from step number 2 and not exiting from editing mode when you finish if you are not done with the menu.

  9. Choose last level menu item from the right (or left) list by clicking on it (list green selection mark should move on that menu item).

  10. If the right list is still empty then continue from step 7, if not then continue from step 6.



If you got used to work with tagged notes then create tag-words in the left list, choose a main tag for some notes and put your notes associated with that tag in the right list. That can be regarded as two levels menu creation with tags on the first level and informational notes on the second level.

Ten steps to add notes with tags associated with them.

  1. Create two levels menu with main tags on the first level and informational notes on the second level as it was described in “Ten steps to create a menu” from step 1. After that done you will have notes in right list each of them associated with one main tag from the left list.

  2. If you would like to associate more than one tag with some notes then continue these steps or if you are done then press “Back” button two times (first one to remove keyboard and second one to exit from editing mode) or select “Stop edit” option from actions menu activated by menu button on application bar.

  3. Create additional tags if needed in the left list. First, tap on the left list to select it, then follow “Six steps to add notes in selected list” starting from the step 2, but not exit from editing mode when you finish.

  4. Select a main tag of a note which you would like to associate with additional tag. All notes associated with that main tag will appear on the right list.

  5. Select a note which you would like to associate with additional tag in the right list by long pressing on it. A context menu should appear.

  6. Select option “Copy”.

  7. Select additional tag in the left list needed to be associated with a selected note (assuming all tags needed were created on step 3, if not then create it now in the left list).

  8. Select the right list by long press (on empty list or on some item of not empty list) to choose it for placing note reference there. A context menu should appear.

  9. Select option “Paste reference in new list”. Now you would be able to reach just inserted in the right list note by selecting additional tag as well as by selecting main tag from the left list. If you would like to add more tags to that note then continue from step 7.

  10. Continue from step 4 if you would like to add additional tags to other notes. Or if you are done then press “Back” button two times (first one to remove keyboard and second one to exit from editing mode) or select “Stop edit” option from actions menu activated by menu button on application bar.



Let's assume that there is a schedule in one list with its events sorted by time, where some events belong to main schedule and others belong to auxiliary schedule (you can use any other attribute instead of main and auxiliary). And it's required to organize schedule events viewing as main schedule, auxiliary schedule, main and auxiliary schedule together, by week days and for whole week.

If it's required as well to include these schedule events or some of them in common application schedule or setup a reminder then all you need to do is set date and one reminder function for a note with event text. (See “Reminder and schedule” below).

You can download document with samples and see screenshots here on “Milky Way Memo” forum.


Eight steps of creating a menu for main and auxiliary schedule view.


First, we will create attributes list for schedule variants selection (steps 1-2), and then will assign necessary attributes from that list to schedule events (steps 3-8).


  1. Add a note with "Attributes" text in the left column and select it.

  2. Add notes with attributes names in the right column. Such attributes like Main, Aux., Mon., Tu., We..

  3. Select a first attribute from the list. It's desirable to start from the one which would be used for many different schedule events, for example, "Main". Activate a context menu by long click on it and select "Copy" option.

  4. Page until you get schedule list in the left column. The attributes associated with schedule events have to be added in the right column in this example.

  5. Select a first note with schedule event text in the left column to assign it an attribute. If you are assigning one attribute to several schedule events, then events have to be selected in the sequence of its desired appearing in events list associated with that attribute.

  6. Activate context menu by long click on empty right list or on some note in the right list and select its option "Paste reference in new list". The attribute associated with schedule event selected in the left list should appear in the right column now.

  7. Select the next schedule event in the left column for the attribute copied in p.3 association. Repeat from p.6 for all such events.

  8. Turn on parent navigation mode if not done it already. Select any attribute in the right column, then "Attributes" list title should appear in the left column. Select it. Now you can select any attribute from created in advance list of attributes for assigning them to schedule events. Select new attribute for assigning by long click on it, and choose "copy" from context menu opened.
    Repeat from p.5 till all attributes required would be assigned to all schedule events.



Adding attachments to notes.

Six steps to add photo and video from photo gallery app..

  1. Open gallery app. (App. “Photo” or any other app. where it is possible to show photo or video ) and select by marking all attachments which is required to add to one note. Or if you would like to convert images to smaller sizes (in bytes) then work with images and video separately so that gallery app offer you such a possibility (if it is present in gallery app.).

  2. Click on the button “Share”. List of applications registered to accept images and video from other app. should appear.

  3. Select “Milky Way Memo”. It's possible that dialog with images sizes conversion offer would appear if number of images was big. After that, modified main application screen should be opened with current active document in edit mode and one image on the upper part of the screen altogether with number of attachments and its total size. Full path to one attachment is shown in horizontal layout as well.

  4. Choose a place in notes hierarchy where to add attachments. It can be done by notes selection in right or left lists and paging forward in “Home navigation mode”. Select a list to which to add attachments by a click on empty list or on some note in a list. If it is required to add to an existing note then select it by a click then green mark of selection in a list should move to that note.

  5. Activate notes adding by a click on one of three buttons on upper application panel. Use button with clip sign “Add attachments to selected note” if it's required to add to an existing note. Use button with clip sign and addition sign “Add attachments to new note in selected list” if it's required to add new note and put attachments there. And use button with clip sign and double addition sign “Add attachments to multiple new notes in selected list” if it's required to add every attachment in its own note. Progress indication should start for large amounts of adding attachments and text editing mode should become active after a click on a button. Toast-message with number of attached items should appear on attachments copy finish.

  6. Text remains empty after adding attachments to new notes. Edit it if it's required with saving by a click on button “Change”. Exit from editing mode by “Back” button or use actions menu option “Stop edit”.


Four steps to add photo and video from camera app..

  1. Take a picture or record a video in camera application, as usual.

  2. Go to just created image in camera application. Click on “Share” button (with sign of circle on the left connected to two circles on the right). List with names of registered to receive images applications should appear.

  3. Select application “Milky Way Memo”. After that, modified main application screen should be opened with current active document in edit mode and one image on the upper part of the screen altogether with number of attachments and its total size. Full path to one attachment is shown in horizontal layout as well.

  4. Finish attachments adding as it is described in “Six steps to add photo and video from photo gallery app”, starting from step 4.

Five steps to add photo and video starting from this app.

  1. Choose a place in notes hierarchy where to add attachments. It can be done by notes selection in right or left lists and paging forward in “Home navigation mode”. Select a list to which to add new attachments by a click on empty list. If it is required to add to an existing note then select it by a click then green mark of selection in a list should move to that note. If it is required to add new attachment in not empty list, then create a note in advance and then continue here.

  2. Activate edit mode by a click on button with pen sign on the upper bar and swipe mane menu panel with options “Take a picture” and “Record video” from the left side. Alternative to going to edit mode in the case of adding attachment to existing note, go to selected note by a click on text view field (or by a click on button with rectangle sign). And swipe mane menu panel with options “Take a picture” and “Record video” from the left side.

  3. Activate required option “Take a picture” or “Record video”. Then “Camera” application should be opened.

  4. Take a picture or record video, check mark should appear on the taken picture background after saving

  5. Click on that check mark. You should return into application. Progress bar should be shown for a large video. Toast-message about adding attachment success should appear at the end.

Four steps to add any files just from this app..

  1. For a note selection where to add attachments, follow first two steps from “Five steps to add photo and video starting from this app.”, but look for option “Attach file”.

  2. Activate “Attach file” option. Window with device files selection interface should be opened.

  3. Navigate to required folder (two navigation options are available “Home navigation mode” and “One panel navigation”) and select files by marking there checkboxes.

  4. On selection finish click button “OK” on the right and on upper panel. Then progress bar should be shown for large total volumes of copying files. Toast-message with number of successfully added attachments should appear at the end.


Working with attachments.

Seven steps to create block of image with text.

  1. Select a note with attachments (clip sign before note creation date should indicate attachment presence) by a click on it in left or right lists. Text in note view field should be updated to selected note text.

  2. Click on note view field (or click on button with rectangle sign) to open one note view or edit interface screen. Note text and blocks of images and text should go first, and separate attachments should be in attachments grid at the end.

  3. Select one attachments to start creating block. To do that, scroll long note to the end and select attachment by a long click on its image in grid. Then action mode of attachments selection should be activated with one attachment already selected. Do not select attachments already included in blocks. If you need to create a new block with such an attachment then delete its block first, after that attachment from block will go to attachments grid at the end.

  4. Click on button “Create blocks of images with text” on upper panel. Then attachments grid would appear as one raw at the note end. One attachment selection from previous step should be kept, but you would be able to change selection if needed by a click on new attachment.

  5. Select a place in text where new block should go. Use scroll or fast scroll bar for long text. Mark a letter or a word before which it is needed to place new block with empty text and selected attachment (text in new block can be added later). Or, alternatively, mark text (longer then one word) which have to be put in new block, then block would be created just in the place of marked text. Mode of text marking is activated by long click on text. Two markers should appear between which text become marked. Move them to change marking to required one. Click on a text outside would cancel current marking. But if you need to place block at the text end then mark nothing, just go to next step.

  6. Click on one of buttons on upper panel with sign of block type required (image on top, bottom, right, left from the block text, or image without text). Confirmation dialog of adding block should appear.

  7. Select “OK” to confirm. After that block would be created and can be viewed using scrolling up and down.

Four steps to reorder attachments in grid.

  1. Scroll note to the end if it does not suit full screen. Select first attachment from required order by a long click on it in attachments grid. Multiselect action mode should be activated. Upper panel text would change in that mode to show selected attachments number instead of beginning of note text.

  2. Mark attachments in grid in required order by clicks. If made error in marking sequence then remove selection by click on already selected attachment or press “Back” button to start then from step 1 again.

  3. Click button “Move at the end” with clip and arrow down sign on it. Confirmation dialog should appear.

  4. Confirm of attachments moving with OK button. Attachments order in grid should be changed to selected one.

Three steps to reorder part of attachments in grid.

  1. Follow steps 1 and 2 of “Four steps to reorder attachments in grid.” but for part of attachments only.

  2. Click on button “Move attachments” with a sign of clip and arrows up and down to place selected attachments sequence just before the last selected. Or click button “Move at the end” with clip and arrow down sign on it to place the selected attachments sequence at the end. Confirmation dialog should appear.

  3. Confirm of attachments moving with OK button. Attachments order in grid should be changed to selected one.

Four steps to change size of image in a block.

  1. Blocks are note created automatically after attachments adding. If no blocks were created then create one following steps of “Seven steps to create block of image with text.” and then go to next step. If blocks already created then open window to view note with blocks as described in steps 1, 2 of “Seven steps to create block of image with text.” and then go to next step.

  2. Scroll note up and down if it is not suit full screen and select a block required for editing by a long click on block's image. Block editing mode should be activated with new buttons on upper panel and new options of actions menu. Editing block is marked with selection mark in image's upper left corner.

  3. Change image size until not get most suitable size by multiple clicks on button with diagonal arrows. By default, one click increases size if it does not reach maximum and set minimum size if it does. If decrease of sizes required instead of increase then activate actions menu option “Decreasing values”.

  4. Exit from block editing with “Back” button or by click on arrow on upper panel. Block marking with selection mark should be removed, and block editing options should be replaced with note viewing options.

Three steps to change size of block's padding.

  1. Follow steps 1, 2 from “Four steps to change size of image in a block.” and then continue here.

  2. Change block's padding size until not get most suitable size by multiple clicks on button with vertical or horizontal fields. By default, one click increases size if it does not reach maximum and set minimum size if it does. If decrease of sizes required instead of increase then activate actions menu option “Decreasing values”. For changing between vertical and horizontal fields editing use actions menu option “Vertical padding”. Remove this option selection to work with horizontal padding.

  3. Exit from block editing with “Back” button or by click on arrow on upper panel. Block marking with selection mark should be removed, and block editing options should be replaced with note viewing options.



Search notes and reading notes.


The main approach for notes search in the application is using a menu of arbitrary hierarchy, which suits your particular information put in document notes. After such a menu creation, as it was described above, notes search can be done by choosing menu items in left and right lists and paging forward to deeper menu hierarchy levels. Also, there is more complicated in setting way of searching by tags associated with a note. (See instruction below).

From special form in the application opened by clicking on a button marked by magnifying glass picture on the application bar or from actions menu there are other search methods available. There are search by entering key word or key phrase or by overlooking sorted list of all notes built by documents separately or globally (when notes from all documents are sorted together). Sorting can be done by text, text with 2 words order inversion (useful for people names search by first name instead of last name), numbers at the beginning of notes, time of notes creation, notes functions (for example, to see all telephone numbers in a list grouped together). Those sorting options are available from search form action menu.


To find your note by a tag associated with it and to read it, follow those steps.

Four steps to find a note by a tag and read it.

  1. Click on any tag from the left list to choose list of tags if it is not selected already.

  2. Press “Sorting mode” button on the application bar several times until activated sorting mode would suite your needs or select “Sort selected list” option from actions menu activated by menu button on application bar. Left list with tags should appear sorted.

  3. Select needed tag from the sorted left list by clicking on it.(Left list green selection mark should move on that tag). On the right list you would see all notes associated with selected tag.

  4. Choose a note you like to read in the right list by clicking on it. Right list green selection mark should move on that note and selected note text should appear in the note view field on the top of the screen under the application bar. You would be able to read it there moving text up and down with a finger touch if necessary. Or activate bigger text area (up to the whole screen space under the application bar) by long press on the text. Long press on the text again to deactivate bigger text area and see left and right lists of notes.

To see all tags associated with particular note follow those steps.

Two steps to see all tags associated with a note.

  1. Find and select a note in the right list by following “Four steps to find a note by a tag and read it” from step 1, if you not done it yet.

  2. To see all tags in the left list associated with a selected note from the right list press navigation mode button on application bar (button with icon depicting two circles on the left connected to one circle on the right). After that the navigation mode should be changed to «parent navigation mode» and the button icon should depict a home sign. That's it. On the left list you should see tags associated with selected note on the right only. You can navigate to different notes by selecting given tags on the left list and by selecting associated notes in the right list. In the left list you would always see tags associated with a note currently selected in the right list.



Reminder and schedule.


Reminder and schedule event in the application is just a note with date set and one of reminder functions set. Because of that, reminder can be added just like ordinary note from notes edit mode.

But, additionally, setting of some special attributes is available for reminder functions. It defines how to notify user about schedule event occurrence. If notification is not required those attributes can be reset and such a note can be used as schedule event only.

Those attributes setting is available from schedule form, which can be opened by choosing main menu option “Schedule and reminder”, and from ordinary edit mode. For example, reminder settings form can be opened by a click on a button with bell icon appearing on the right from functions spinner.


Adding reminder in arbitrary place in document notes hierarchy.

Nine steps to add a reminder in arbitrary place of document notes hierarchy.

  1. Activate notes edit mode by clicking on a button with a pen sign on it.

  2. Choosing notes in left and right lists and paging forward, go to the place in notes hierarchy where it is required to add a reminder. Choose a list in which it is supposed to go by clicking on an empty list, or click on some note if the list is not empty.

  3. Click on edit field to activate keyboard. Enter reminder note text in edit field. Or long press on the edit field until “Paste” button appears. Press it to paste into edit field text copied into device clipboard previously.

  4. Set a reminder function by choosing it from a spinner under edit field with text entered. Reminder functions like “Chosen days of week Reminder (set N)” require one time setup from “Settings/Application Settings” main menu option if default settings not suit you. (Select “Reminder Functions” option from “Schedule and Reminder” settings category.)

  5. Click on a button with “+” sign to activate note adding mode and starting reminder attributes editing. A form with selected function name at the top, calendar and checkboxes of reminder attributes should appear.

  6. Choose date (in calendar) and time (hours and minutes) of reminder.

  7. If default mode of reminder does not suit you (notification of the type “Dismissible from panel notification” without sound, vibration and LED signal) then set or reset flags in required checkboxes. If everything is OK then just go to the next step.

  8. Press “OK” button on application bar to finish editing. A reminder note should appear in a chosen list (left o right) with a bell sign just before a date. (The bell is an attribute of reminder and notification set, if flag “Set reminder” was not reset).

  9. Exit from edit mode by pressing “Back” button (1 or 2 times) or by choosing “Stop edit” actions menu option, accessed from menu button on application bar.


Seven steps to edit a reminder to set melody, vibration and notification dismissible from system panel.

  1. Choose a main application menu option “Schedule and reminder”. Schedule form with a list of sorted by time events should appear. You can see a title “Schedule” on application bar prefixed with a document name of currently selected schedule event in a list.

  2. Select schedule event required for editing in a list by clicking on it. Green selection mark should move on that event in a list.

  3. Activate schedule events edit mode. To do that in vertical layout, page forward to the page with full reminder text. For horizontal layout, just click on full text of selected event on the right screen side. Then click on the button with a pen sign on the application bar. Text editing field, calendar and other UI elements for schedule event editing should appear.

  4. Scroll down or press several times button “UI controls order” on application bar until see checkbox “Set reminder”.

  5. Choose required notification type “Dismissible from panel notification” from spinner under the checkbox “Set reminder”. Then activate checkbox “Sound” and choose a melody option from spinner below. Activate checkbox “Vibration” and choose vibration option from spinner below.

  6. Press “OK” button on application bar to finish editing and save the result, then “Back” button or arrow to exit from schedule. Or press “Change” button under the text editing field if it is required to save the result and continue editing other schedule events. In the last case continue from step 7.

  7. Page back to schedule events list and select a new event for editing. Or, for horizontal layout, just select required event by scrolling events in a list and clicking on required event. Green selection mark should move to that event and UI elements on the next page should update their values according to selected event. Page forward to UI elements for editing (in vertical layout). Continue editing from step 5.


If setting a reminder is not needed and a note with reminder function set is going to be used just as schedule event in sorted events list, then edit reminder deactivating checkbox “Set reminder”.

Three steps to deactivate a reminder set previously for schedule event.

  1. Do 4 first steps of previous instruction.

  2. Deactivate checkbox “Set reminder”.

  3. Press “OK” button on application bar to finish editing and save the result, then “Back” button or arrow to exit from schedule. Or press “Change” button under the text editing field if it is required to save the result and continue editing other schedule events. Continue just like described in step 7 of previous instruction.


If it's needed to add a reminder or a schedule event without taking care about a place in notes hierarchy where it should go, then use “Schedule and reminder” main menu option for adding schedule events. In that case notes of schedule events will inherit from a document root list note with the text “Schedule and reminder”.

Six steps to add arbitrary schedule event.

  1. Choose a main application menu option “Schedule and reminder” from a document to which it's required to add schedule event. Form with schedule events list built from all documents should appear.

  2. Press button with “+” sign on application bar. Page with UI elements for schedule event editing should appear. Text edit field, calendar and set of checkboxes and spinners for selecting reminder options are among them. You can page back to a list of schedule events (or just see that list on the left in horizontal layout) to use it to get guidance about existing schedule events or choose some event to base on it a new event.

  3. Enter text with event description in text editing field. Short click on editing field should make a keyboard to appear, or long click on it should activate “Paste” button to paste text copied in device clipboard some time before. If the editing field has some not needed text then press “Clear” button to clear editing field.

  4. Set a date using calendar and set a time with hours and minutes spinners.

  5. Choose required notification type from a spinner under checkbox “Set reminder” or deactivate that checkbox if reminder is not needed for this schedule event. Set checkbox “Repeat” and select required repetition type form a spinner below. Preliminary, one time, setup reminder functions with a names like “set 1” - “set 9” in application settings, if default settings not ok. You can set them up by choosing week days, including or excluding even or odd days, holidays, special dates. Activate checkbox “Sound” and select sound pattern below. Activate checkbox “Vibration” and select vibration pattern from a spinner below. If your device support LED indication then you can activate appropriate checkbox and select LED signal pattern from a spinner below.

  6. Press “OK” button on application bar to finish editing and save the result, then “Back” button or arrow to exit from schedule. Or press “+” button under the text editing field if it is required to save the result and continue adding other schedule events. Continue from step 3 in the last case.



For Android 8+, notification attributes set in the application such as melody and vibration as well as other attributes defining the notification shape on the screen and its appearance conditions can be set additionally in system application settings (tune selection, enabling, disabling).


Three steps to replace default reminder tune (for Android 8+).

Lets assume that schedule event is set with reminder attributes “Tune 1 (alarm, by default)” and “Vibration 1 (sos)” in the application's “Edit event” form, and we would like to change default alarm tune to some new one.


  1. Open the following sequence of forms “Settings/Apps/Milky Way Memo/Notifications” starting from applications launcher. Or enter to the same place by long press on this app. notification in system notifications tray (if notification is present). Notification have to unfold itself wider with new buttons appearing. Press button with “i” symbol to open app. settings, and then press “Notifications” option.

    Three groups of setting items should appear, like those “Schedule reminder”, “Geofence reminder” and “Application services”. Two first groups have the same types of settings categories that set different notifications attributes. They divided by two attributes only such as notification tune and vibration. Different combinations of tune and vibration form 8 categories (“Silent”, “Tune 1”, “Tune 2”, “Tune 3”, ”Vibration 1”, ”Tune 1 and Vibration 1”, ”Tune 2 and Vibration 1”, ”Tune 3 and Vibration 1”). Schedule events notifications and geofences notifications go under those categories which are set to notifications by notifications editing in the application as described in step 7 of “Nine steps to add a reminder in arbitrary place of document notes hierarchy”, step 5 of “Seven steps to edit a reminder to set melody, vibration and notification dismissible from system panel” and step 5 of “Six steps to add arbitrary schedule event”.

  2. Six categories out of eight have notification tune defined in them. By default, “Tune 1” is defined as tune of device alarm, “Tune 2” is notification tune and “Tune 3” is current device ringtone. Select one of 6 categories in “Schedule reminder” group for which it is required to change tune. According to our condition we have to select ”Tune 1 and Vibration 1”. (For we are trying to change tune for schedule event set with attributes “Tune 1 (alarm, by default)” and “Vibration 1 (sos)” ).

  3. Then select “Advanced. Sound, Vibrate, ...” and then “Sound”. Panel with media storage selection menu has to slide out from the bottom. Use that menu to select sound file in file manager or just select required tune by its name in “Media storage” application (Click on new tune name to hear sound, and click OK to finish selection). Name of tune has to appear in second line of “Sound” menu item after successful tune selection. Now, all schedule events that go under the category selected on step 2 here have new notification tune. That category would be assigned to all schedule events for which selection of “Tune 1 (alarm, by default)” altogether with “Vibration 1 (sos)” were made during schedule event editing in application.


Geofences and tracks.


If it's needed to add a track without taking care about a place in notes hierarchy where it should go, then use “Geofences and tracks” main menu option. In that case track will inherit from a document root list note with the text “Geofences and tracks”.

Four steps to start track recording in document.

  1. Activate main menu option “Gefences an tracks” from a document which is selected for new track recording. You should see a form with lists of geofences and tracks from all documents after that.

  2. Select “Tracks lists” sheet.

  3. Open actions menu on the right by click on menu button and activate its option “Start new track”. You should see new row completely highlighted in red in tracks list. If “Geofences reminder and tracks service” in application settings is turned off then this line would be highlighted in red by halves, and there would be no track recording until this service is turned on. If checkbox “Enable geofence reminder and tracking” is cleared in document setting dialog then half of that row would be highlighted in blue and other half in red, and there would be no track recording until this checkbox is activated.

  4. (If default track period “1 min.” does not suit you). Activate a context menu by long click on highlighted in red row and select option “Setup tracking”. Setup required location time and distance periods and click OK button in opened dialog. After a few seconds time or/and distance periods in highlighted in red row should appear changed to values just setup.


Five steps to monitor track recording on remote device (in paid app. version) .

  1. Sync a document with cloud storage for all devices where monitoring or track recording is required. To sync a document on first device, select option “Settings” and then “Document settings” from main app. menu. In dialog opened select checkboxes “Sync”, “Auto Sync” and “Frequently”, and click OK button. The checkbox “Frequently” activates frequent sync for recording track. You can select it later just before monitoring starts on devices where track recording with monitoring on other devices is required. To sync that document on other devices use import with sync of that document from cloud storage. Select option “New document” from main app. menu and then “Dropbox import” option. (After that, it should offer you to select or create Dropbox account if you did not do it yet on particular device). Select a document required for sync from drop-down list named “Choose document file” and click OK button.

  2. Activate track recording on remote devices as it was described in “Four steps to start track recording in document”. Do not forget to activate auto sync option “Frequently” from document settings on devices where track recording activated. «Period of auto sync» for option “Frequently” can be setup in the application settings (Two separate items, minutes and seconds). This period setting will affect track monitoring on map on devices where recording not activated as well. The default value is 30 sec..

  3. On devices where monitoring on map is required, sync a document after at least two track locations would be recorded on remote device. Use right menu button from main app. form, and select “Sync” option for that. That is needed for possibility to see track from remote device in tracks list and possibility to show it on map.

  4. Open tracks list on “Tracks list” sheet after activating “Geofences and tracks” main app. menu option. Select a track required for monitoring and open a map by a click on “Show geofences and selected track on map” button on the upper panel.

  5. Open actions menu by a click on right menu button and verify that option “Map auto sync” is checked.


If internet connection is present and location providers turned on then remotely recording track would grow up after every sync (sync sign would appear on upper system panel periodically), and location of your own device can be followed on the map by blue marker.

Sync period used for monitoring is defined by monitored track period and it is additionally restricted by application settings “Period of auto sync” (Two separate items, minutes and seconds). Low period boundary is defined in application settings as 10 sec., but in real world it depends on sync of one document time, which for long documents or in bad connection can be much bigger then 10 sec. That period low boundary increases proportionally the number of devices when document is synced on many devices simultaneously, for document real sync time would be summed up.


Moving and copying notes.



Strong side of the application is storing information hierarchically using links between notes, references to notes and branchy menu. To keep such an information in order, to sort it over different hierarchy levels (represented by lists) and at the same time keep its structure use moving and copying options with multiple select activated in notes navigation mode “Two panels navigation”.

Ten steps for moving notes between lists.

  1. Activate option «Selection in list» from action menu on the right.

  2. Set navigation mode «Two panels navigation», by one click (if button has 2 panels icon) or by many clicks on navigation mode change button on the upper application bar. Stop when “Home” icon appears as indication of the next option. Or use for that actions menu on the right.

  3. Activate one of the panels by a click on some note or on empty space of that panel to start a destination list selection. If moving between different documents is not required then it can be any of two panels, go to step 5. If moving between different documents is required but destination document is already active then you should activate left panel and go to step 5. If destination document is different from active document then activate right panel which has second document selection button.

  4. For the right panel activation and second document selection click on the right panel header (button with document name). In opened dialog use drop-down list with documents names to select second document. You can create a new document or import it first using «+» button.

  5. Go to destination list required for moving notes. To change list use upper button “..” for navigating back to root list. For navigating deeper into hierarchy, select required note by a click (the green mark on the right of list should move on it) and open a list connected to that note by a click on already selected note.

  6. Activate other panel to start selecting source notes by a click on some note or on empty space of that panel. Checkboxes for marking notes should appear in left side of the list. Do step 4 and return back here if you are in the right panel and in the case of required source document is different from active document.

  7. Go to required source list for moving notes selection. To change list use upper button “..” for navigating back to root list. For navigating deeper into hierarchy, select required note by a click (the green mark on the right of list should move on it) and open a list connected to that note by a click on already selected note.

  8. Select required source notes using checkboxes of that list.

  9. Open moving confirmation dialog by a click on a button «Move selected» on the upper application bar. If button is not there then make sure that editing mode turned off (select “Stop edit” option in actions menu). To check button name, long click on it and «Move selected» hint should appear beneath button icon.

  10. Make sure that you are moving what required by reading confirmation text on the dialog bottom and press OK. All selected notes with subtrees have to be moved to destination list keeping their marks, and skipped notes (in the case of moving error) have to keep their marks in source list.

In copying, contrary to moving, you have a choice what to copy. There are references, notes, trees, or branches of trees selectable for copy. Copying references to notes works inside one document only. There is no much difference in references, notes and trees copying from moving notes described earlier. But «Copy selected» button on the upper application bar have to be used instead. The following is description of copying branches of trees which can be useful to get part of very long track for faster and convenient observing it on a map, or get only part of hierarchical organized information like people addresses, including emails, phones, postal addresses.

Ten steps for branches of trees copy.

  1. Activate option «Selection in document» from action menu on the right.

  2. Do steps 2-7 from «Ten steps for moving notes between lists».

  3. Select required subtrees using checkboxes of source list.

  4. Now go inside every subtree and mark its branches as deep as required to copy using checkboxes on the left side of active list. If there is no more such branches left then go to step 7.

  5. Select required note by a click (green mark on the right should move on it) and then open a list connected to this note by a click on already selected note.

  6. Select required branches in this list by a click on checkboxes. If you need to mark all or almost all notes in a list then set mark on checkbox “All” at the top of list, remove mark from it if you need clear all marks in one list. If you have reached required height then return back toward subtree root using button “..” at the top of list and repeat from step 4, or if have not then continue from step 5.

  7. Open copying confirmation dialog by a click on a button «Copy selected» on the upper application bar. If button is not there then make sure that editing mode turned off (select “Stop edit” option in actions menu).

  8. Select dialog option «Selected branches of trees».

  9. Make sure that you are copying what required by reading confirmation text on the dialog bottom and press OK. All selected notes with subtrees have to be moved to destination list keeping their marks, and skipped notes (in the case of moving error) have to keep their marks in source list. Root of subtree notes marking moves from source list into destination list, but marking of branches does not move.

  10. If you need to clear all marking and then continue copy notes then open actions menu on the right and reset option «Selection in document». Then reopen actions menu and set option «Selection in document» again.

Copying documents.



Export and import options of the main application menu can help you with documents exchange between “Milky Way Memo” (“Pro”) and/or “Milky Way Memo Light” (“Light”) applications setup on different devices, and between “Light” and “Pro” versions setup on the same device as well.

Five steps for documents copy from “Light” to “Pro” app. versions setup on the same device.

  1. Open main application menu of Light version. Select options “SDCard Export” and “MWM Document”.

  2. In opened export dialog leave first option selected and press “OK”.

  3. Then go into Pro version.

  4. Open main application menu and select “New document” and then “Download/MWM Import” options.

  5. In the import dialog, click on documents list combo box. Select exported in step 2 document in opened popup list and press “OK”. That is it. Now, the app. document copied from Light version should be available in Pro version as well. (If you don't need document copy left in Download/MWM directory then it can be deleted with usual tools like file managers setup on your device).


© 2020 Sergey Prokopenko